Production Coordinator

IMG

Salary or Budget: $58,500 - $71,900 p.a
Experience required: 1+ years

Who We Are:

At IMG, our Studios business use content and technology to power the world’s passion for sport, working with global clients including The Premier League, The R&A, DP World Tour, Euroleague Basketball and Major League Soccer. We’ve built Europe’s best-connected broadcast centre at Stockley Park, London, distributing 35,000 hours of content globally and creating some of the world’s best sporting coverage. Our facilities include four broadcast studios, fifty edit suites and a multitude of radio, podcast, dubbing and VFX facilities, with specialisms in remote production and carbon reduction thanks to our Green to Screen initiative. Whether it’s live coverage, archive, highlights, social media, branded content or feature films, we give the audience a front row seat to the best sport in the world.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

What You’ll Do:

IMG is seeking an enthusiastic and pro-active Production Coordinator to join our team in producing content for Warner Bros Discovery platforms – including Golf Digest, Discovery+ and Eurosport. The candidate will play an important role, collaborating in the production of editorial and branded content while reporting to the US-based Production Manager and liaising with the wider UK-based Production Management team.

In this role you will be responsible for sourcing and hiring freelance crews & independent contractors/vendors; booking travel and lodging for staff and freelancers; assisting with payroll onboarding and crew timecards; cost reporting of production expenses; creation and distribution of call sheets & risk assessments; and other wider logistics and needs for planning shoots and content editorial & delivery.

You will be required to liaise directly and maintain relationships with internal IMG departments and key freelancer crew and suppliers, and ensuring the shoot productions follow IMG health and safety guidelines.

The ideal candidate will be a team player, with a professional, positive, and pro-active approach to work.

PLEASE NOTE: This role must be based in the United States ideally in the Florida area, however this is not essential.

Key Responsibilities Include But Not Limited To:

  • To provide key production assistance and co-ordination support in conjunction with the editorial and production management team across a range of productions
  • Negotiating, booking and scheduling freelancer crew (eg. Camera Op, Audio, Drone, Editors, Voiceovers) as well as post-production facilities
  • Booking travel, accommodation, and transportation for domestic/international shoots, and arranging all logistical requirements (including visas, carnets etc).
  • Assist in managing crew payroll onboarding and timecard submissions to IMG payroll company of record.
  • Clearing archive/music (as directed by the PM)
  • Support the team with new pitches, budgeting, contracting and general administrative duties.
  • Ensuring risk assessments are properly created by the relevant producer and health and safety is fully considered for all shoots and post production work, including but not limited to Covid-19
  • Creating call sheets and being point of contact for crew out of office hours (if required)
  • Completing post-production deliverable paperwork
  • Raising PO’s and work orders and reconciling credit card and float spend
  • Assist in budget compilation when required, input committed costs into Cost Report, and assist with reconciliation in conjunction with the Finance Assistant
  • Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager
  • Being point of contact for internal and external clients
  • Ensure smooth day to day running of shoots on location under supervision of PM

You Will Have The Following Strengths:

  • Experience working in a fast-paced production environment.
  • Experience in creating call sheets, booking freelancers and suppliers, and arranging travel logistics.
  • Understanding the process and rationale of budgets and the cost tracking system.
  • Understanding of Health and Safety paperwork requirements, including risk assessments.
  • Knowledge and understanding of production workflows.
  • Experience of clearing music and archive footage.
  • Excellent attention to detail.
  • Previous experience of working to deadlines – works well under pressure, managing and prioritizing workload effectively.
  • Microsoft Word, Excel, Google Docs, Adobe Acrobat.
  • Excellent communication skills (both written and verbal).
  • Plans ahead and effectively organizes workload.

Our Vision – Power the World’s Passion for Sport.

Our Mission – Be Vital. Work as one.

And Our Values:

  • We are BOLD and not afraid to take risks.
  • We are PASSIONATE and proud of our legacy.
  • We are DYNAMIC and constantly evolving.
  • We are AUTHENTIC and human.
  • We are UNITED in our pursuit of excellence.

Benefits:

  • Medical
  • Dental
  • Vision
  • Healthcare Flexible Spending Account
  • Critical Illness Insurance
  • Accident Insurance
  • Hospital Indemnity Insurance
  • Basic Life and AD&D Insurance
  • Voluntary Life and AD&D Insurance
  • Business Travel Accident Insurance
  • Voluntary Short-Term Disability
  • Basic Long-Term Disability
  • Buy-up Long-Term Disability
  • Commuter Benefits
  • Identity Theft Protection
  • 401(k) Plan
  • Employee Assistance Program
  • Dependent Care Flexible Spending Account
  • Childcare/Elder Care
  • Online Education
  • Fitness & Wellness Membership
  • Breast Milk Shipping Service
  • PTO and FMLA

The Process:

We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

  • Tele/Virtual Interview – up to 30 mins with member of talent acquisition team
  • 1st stage interview – Virtual/in person – Production Manager (US), Production Manager (UK) and
  • 2nd stage interview – if required

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.