Production Coordinator

  • Full Time
  • Leeds, UK
  • 06/02/2023

IMG Studios

Salary or Budget: Competitive
Experience required: 1+ years

Who We Are:

IMG Production & Studios is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.

What You’ll Do:

IMG is offering a fantastic opportunity to join the team at the IMG North Production office, located in central Leeds. This role is a great opportunity to gain experience in the world of sports broadcasting by working closely with our production managers and regular freelance team on the logistics of putting together sports OBs in the UK and internationally.

Reporting to the Production Manager, the Production Coordinator will be responsible for providing key assistance to, and coordination of our onsite production and operations and support across various projects.

Responsibilities will include; booking and scheduling freelancers, maintaining cohesive rosters, creating call sheets for Media days, Feature sheets and Outside Broadcasts.

The successful candidate will have previously worked at a Production Assistant level. They will have experience of cost tracking, raising orders, producing call sheets and experience of dealing with Health and Safety protocols and risk assessments.

Key Responsibilities Include But Not Limited To:

  • To provide key production assistance and co-ordination support in conjunction with the editorial and production management team across a range of productions
  • Negotiating, booking and scheduling freelancers (eg. Editors, Voiceovers) as well as post-production facilities
  • Booking travel, accommodation and crew for domestic/international shoots/outside broadcasts, and arranging all logistical requirements (including visas, carnets etc).
  • Clearing archive/music (as directed by the PM)
  • Support the team with new pitches, budgeting, contracting and general administrative duties
  • Ensuring risk assessments are properly created by the relevant producer and health and safety is fully considered for all shoots and post production work, including but not limited to Covid-19
  • Creating call sheets and being point of contact for crew out of office hours (if required)
  • Completing post-production deliverable paperwork
  • Raising PO’s and work orders and reconciling credit card and float spend
  • Assist in budget compilation when required, input committed costs into Cost Report, and assist with reconciliation in conjunction with the Finance Assistant
  • Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager
  • Being point of contact for internal and external clients
  • Ensure smooth day to day running of outside broadcasts on location under supervision of PM
  • You may also be required to carry out any other duties which are within the scope and purpose of the job

You Will Have The Following Strengths:

  • Experience working in a fast-paced environment
  • Experience in creating call sheets, booking freelancers and suppliers, and arranging travel logistics
  • Understanding the process and rationale of the cost tracking system
  • Understanding of Health and Safety paperwork requirements, including risk assessments
  • Knowledge and understanding of production workflows
  • Experience of clearing music and archive footage

We’d Love If You Also Have These:

  • Keen interest in Sports – particularly Rugby League and Football
  • Driving Licence
  • Written and verbal fluency in another language

Our Values:

  • We are fuelled by Persistence, adapting and seeking solutions in the face of challenges.
  • We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
  • We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
  • We rely on Collaboration across our network to power culture and unite people around the world.
  • We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.

Our Work Ethic:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We’ve adopted a hybrid working approach to give more flexibility on where and how we work. You’ll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavour to reflect the world’s diverse voices both internally and externally to ensure success in our mission.

If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.

IMG is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Benefits:

  • Income protection
  • Life insurance
  • Private medical insurance
  • Pension contribution
  • 23 days holiday + bank holidays + Winter break
  • Dental insurance
  • Green car scheme
  • Season ticket loan
  • Cycle to work scheme
  • 5 minutes’ walk from Leeds train station
  • Eye Care
  • Endeavor Wellness – lunch and learn events
  • EAP – range of practical and emotional support services
  • Dependent care – 5 days subsidized emergency child, pet, elder care
  • Subsidized gym membership / Class-pass
  • Health Screening
  • Will Writing
  • Dynamic office environment with great people!
  • Regular team and company networking events/celebrations
  • Access to free tickets to sporting and entertainment events

The Process:

We appreciate the time take to apply for the role and your recent interest in IMG. We aim to review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

  • Tele/Virtual Interview – up to 30 mins with member of talent acquisition team
  • 1st stage interview – Virtual/in person – with hiring manager and peer
  • 2nd stage interview – if required

A Bit About Us:

IMG Production and Studios is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.

To apply for this job please visit wmeimg.wd1.myworkdayjobs.com.