aka: production office coordinator, POC
A production coordinator runs the production office and handles the administrative side of a film or TV project. They keep information flowing between departments and help make sure the production stays organised, on schedule, and within budget.
This role is essential on any set, as production plans change constantly and the coordinator helps keep everything running smoothly behind the scenes.
What Does a Production Coordinator Do?
A production coordinator supports the production management team by handling logistics, paperwork, and communication. They are usually based in the production office rather than on set.
| Stage | Typical responsibilities |
|---|---|
| Pre-production | Help plan the production, assist the line producer, prepare and distribute schedules, organise paperwork, book travel and accommodation, and support crew hiring. |
| Production | Run the production office, manage schedules and call sheets, supervise office assistants, track paperwork, and help keep the production on time and on budget. After filming, they close down the production office, return rented equipment, organise final paperwork, and help wrap administrative tasks. |
| Post-production | N/A |
Who Does the Production Coordinator Work With?
- Line Producer – oversees budget and schedule and relies on the coordinator for organisation.
- Producer – works closely on logistics and overall production planning.
- Department heads – shares schedules, updates, and essential information.
- Production assistants – supervises office-based PAs.
How the Role Changes on Smaller Productions
On smaller or independent productions, production coordinators often take on a wider range of responsibilities, sometimes covering tasks normally handled by a production manager.
Production Coordinator vs Production Manager
A production coordinator runs the production office and handles administration and communication. A production manager works on set and focuses more directly on managing the shoot, crew, and daily logistics.